Certification decision software for certification bodies

Review audit data, make certification decisions, and issue certificates in one controlled workspace — with a complete audit trail from first application to final expiry.

Man holding orange block labeled GO near certificates.

Why can certification decisions be hard to defend later?

When approvals happen in email threads or verbal handovers, your most critical process becomes invisible. You’re left piecing together fragments of proof when an accreditation body asks for the logic behind a decision. If your evidence isn’t where your data lives, every certificate you issue carries a hidden risk.it done” to “file ready”.

What does a controlled certification decision deliver?

Every decision is made from one complete view and recorded automatically — so the logic behind each approval is captured, certificates are issued and archived in the right place, and your entire portfolio stays visible without spreadsheets. When accreditation asks, the trail is already there.

How does Zertic manage the certification decision?

Zertic gives you a controlled workspace that carries a file from review to issuance and monitoring in one traceable workflow.

Person interacting with a glowing digital interface.

REVIEW

Verify readiness in one view

One certificate card consolidates audit findings, open non-conformities, and correspondence. Colour-coded indicators tell you instantly whether a decision is safe to make.

DECIDE

A decision process you can trust

Walk through a structured workflow that records every approval and rejection. Whether the decision sits with a single manager, a committee, or a scheme owner, the logic and the trail are captured automatically.

Person examining digital data interfaces with magnifying
Person holding document near glowing file drawer.

ISSUE

Professional delivery, automatically archived

Generate and send certificates directly from the decision workflow. The system handles issuance, notifies the client, and archives the document exactly where it belongs.

MONITOR

See your entire portfolio at a glance

Your dashboard tracks every active certificate and flags upcoming expirations, follow-ups, and overdue actions, so you manage by exception instead of manual tracking.

Person interacting with digital dashboard interface.

What is automated certificate generation?

Automated certificate generation turns an approved decision into a finished, professional certificate without manual template work.

    • Generated from your own data — certificates are produced directly from the decision and audit file, so details are never re-keyed or copied from a separate template.
    • Consistent and on-brand every time — your layout, logos, and accreditation marks are applied automatically, removing formatting errors and version drift.
    • Issued and archived in one step — the finished certificate is delivered to the client and stored in the file, ready for any future accreditation review.
    • QR-code to track status – Each certificate comes with a unique QR code to see the real time status of the certificate (granted, suspended, withdrawn).

 

What changes when reviews, decisions, and certificates share one record?

WITHOUT ZERTIC

  • Decisions verified by searching folders and emails
  • Pre-audit anxiety: “Do we have the proof?”
  • Expiry dates and follow-ups tracked in spreadsheets
  • Certificates assembled manually from external templates
  • Approvals made offline, with no record in the client file

WITH ZERTIC

  • All decision-critical data in one workspace
  • Constant audit-readiness with a complete, traceable history
  • Automatic flags for expirations and follow-up dates
  • One-click certificate generation and delivery
  • Every approval and rejection recorded automatically

Why choose Zertic for certification decisions?

Zertic is built for the accountability certification bodies are held to. From handling complex multi-site structures to integrating third-party scheme-owner decisions, it makes your process as robust as the standards you certify.

Man interacting with digital interface and floating icons.

Give your certification decisions a home

Stop managing your most critical approvals in your inbox. Bring your certification process into a controlled, traceable environment.

Illustration of person interacting with digital folder icon.

Certification Decision & Issuance: Common Questions

Yes. Zertic handles single-person approvals or multi-stage committee reviews, with a record of every participant’s input.

The system can send reports to third-party owners via workflow or API and record their final decision back into the audit trail.

Yes. Clients access their certifications through a secure portal, where they see certification status, validity, tasks, and non-conformities, and can upload evidence directly. You can also enable a public-facing certificate list that works without a login.

No. Automated certificate generation is available as a premium add-on. The core module still supports one-click issuance from the decision workflow.

Yes. The system automatically identifies and flags certificates ready for follow-up based on your surveillance frequencies.

Yes. The system syncs the data through a managed API with the IAF CertSearch database.

Yes. Through a default wireframe the required certificate data and status can be presented on your website.